When my friend Clara got married, it was a big logistical headache. She moved from a small town in Michigan to work and live in New York. There, she met her now-husband, who is from Singapore. When they decided to get married in New York, both families have to travel a great distance to witness the couple getting married.
In a perfect world, we would all meet someone who is from the same area, and find the perfect wedding venue right in our town. The fact is, however, with people moving around so much these days, we may end up with someone who is from half way around the world. In some occasions, both the to-be bride and groom live away from their families. In these cases, many guests will have to plan an overnight trip to attend a wedding. What can you do to make it as comfortable as possible for these guests? Here are a few ideas on how you can make the process smoother for everyone.
Pick a time and date that accommodate travelling
Depending on the distance from where your family and friends live to your wedding venue, it may take them a day or two just to travel back and forth. Therefore, instead of having your wedding on a weekday, choose a weekend date if possible. This will allow your guests to travel without missing too many days from work. If you can have your wedding in the summer, it’s even better because your nieces and nephews will not have to miss school to see their auntie walking down the aisle!
Offer to help with accommodation if possible
Usually, if the venue is closer to where you live, you have the local knowledge that your family doesn’t. They will surely appreciate some suggestions on accommodation. It will be best if the hotel is close to the wedding venue, so your guest will not have any trouble finding their way on the big day. If you are planning a destination wedding, you will also have to do research on accommodation for yourself. So why not share it with your lovely guests?
Another tip is that if you have a large number of guests coming from out of town, you can also consider asking for a group rate at local hotel. This way, everyone can have a pleasant stay, while saving on travel expenses. You can check with your wedding planner to see if they can recommend any travel agent or hotel venues that can accommodate your group.
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Consider live streaming your wedding
Of course it will be best if all your friends and family can be there on your big day. However, there will be someone who cannot cover the distance, either because of medical condition, work schedule, or other personal reasons.
Live streaming your wedding offers these guests a chance to be a part of your wedding without covering the exhaustive distance! Many wedding live stream services are available to broadcast your wedding live on the internet. “Guests” are given a login password to attend your wedding in the comfort of their own home.
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While there are so many things to attend to before your wedding, keeping your guests happy is an important part of the planning process. Having guests travel to the wedding from out of town can add a lot to your to-do list. However, it will make the day extra special to have your loved ones there. Hopefully with these three tips, you will be able to better accommodate your out-of-town guests.